The proposal to adopt a Membership Information form to obtain basic information about the current membership was agreed at the October 2011 Management Committee meeting. The form is especially aimed at those members elected prior to the introduction of compulsory completion of a membership form in 2012.
The membership of the Association is currently around 1,150. Of the current membership 51% were elected prior to 2003, the year when voluntary completion of a membership form came into being. At best the forms use was patchy in the early years but gradually completion of the membership form has become more commonplace and as a result of a rule change in 2011 is now mandatory.
The Charity Commission's best practice and model constitution for charitable associations states that: "The trustees must keep a register of names and addresses of the members which must be made available to any member upon request." This is underpinned by the statement that "It is very important for the good administration of the charity to keep the register of members up to date: failure to do so can result in a number of problems, including serious difficulties in calling annual or extraordinary meetings."
While we are able to communicate with our members via email groups, District tower correspondent groups and the website, the Association now needs to address the fundamental issue which is a lack of knowledge of its actual membership.
The Membership Information form will obtain the same information that is requested on the current Membership form while additionally requesting the age profile of individual members. Completion of the form is voluntary but the Management Committee hopes that as many members as possible will complete and return their forms.
The form is here (updated March 2016)