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Membership Information Form
The previous Membership Information Form is now replaced by the on-line Membership system at membermojo.co.uk/eacr. Existing and new members are encouraged to keep their data updated at least annually, on election and in January when paying their subscriptions. Members who do not need to pay subscriptions annually (life-paid members, Life Members and Life Vice-Presidents) are encouraged to check their data annually. Members who do not access to the internet may be asked to complete a paper Membership Information Form.
The Charity Commission's best practice and model constitution for charitable associations states that: "The trustees must keep a register of names and addresses of the members which must be made available to any member upon request." This is underpinned by the statement that "It is very important for the good administration of the charity to keep the register of members up to date: failure to do so can result in a number of problems, including serious difficulties in calling annual or extraordinary meetings."
Districts and the Association can use the mailing lists (which members opt-in to for normal district and association notices. The new Membership system will also give the Association the ability to contact all its members when urgent business needs make this necessary (this additional facility is only intended to be used in exceptional circumstances).
